Xero has a tonne of powerful features that help streamline the processes in your business, or #banadmin as we like to call it. One of those that we see under utilised is Email Templates for your Invoices, Credit Notes, Purchase Orders, Quotes, Remittance Advices and Statements.
Paper is so 1990's. It's time to embrace the new era and take your business paperless! It's really easy to start with your accounts.
This is one of our favourite things to help small businesses #banadmin even further. Shortcuts in Xero
Xero + Office 365 or Gmail allows you to have a full picture of your contacts. You can now sync emails to your contacts straight into Xero making it easier to keep track of both your customer and supplier relationships.
Mobile is the new black! Most of us are never without our mobile phones. And in reality these probably should not even be called phones anymore, more like mini computers.
It's amazing to see how many small businesses don't have really good information on their customers and suppliers. Xero isn't a full blown CRM system but it's really useful for capturing data you can use to make smart business decisions.
Xero is much more than a data capture tool. It's much more than a tool to let you know how much GST you have to pay or something that helps you process payroll. It's an amazing tool to show you how your business is tracking.
Xero are always releasing new features. It's brilliant for you, the user, but can often be hard to keep up with every new feature released. That's why a few times each year we grab some drinks and yummy food and run over the new features and some hints and tips to help you #banadmin.
Did you know your employees can access a special part of Xero called My Payroll. They can download payslips, submit timesheets, apply for leave & look up leave balances.
Every business has bills to pay. Some you will pay for on the spot, ie coffee, others you can have setup to auto direct debit from your account and others you will need to manually pay. To save time, double data entry (and prevent errors) you need to use Batch Payments in Xero.
Everyone who has an employee (including yourself) should be using Auto Super in Xero. It saves SO much time each month or quarter when you process super, not to mention it's compliant with the new Super Stream laws that come in on the 1st July 2016.
Bank Rules are an amazing feature in Xero that can save you hours and hours of processing each year. They also ensure consistency in where you code transactions so your reports make sense when comparing month to month, year to year.
The Dashboard is the first place you look when you open Xero. It's a great source of information. But most people don't realise you can customise what you see.
Do you buy things on behalf of your customers? If so you need to ensure you are using billable expenses in Xero. This will ensure you never miss Invoicing your customer.